Ever since two of our kids started school at different schools with different schedules, I’ve been trying to figure out a way to still effectively work.

Here’s what I’m trying to follow:

My goal is to have an 8-hour workday. I divide this to four 2-hour blocks.

Daily Planning

In daily planning, I try to be specific with what I want to accomplish on each block. Once that’s clear, I try to do tasks that takes less than 5-minute to do if I have the energy (most of the time I don’t and procrastinate 😛).

Operations Work

The initial 2-hour block mostly involves handling operational tasks for Human Made. During this period, I address change requests, support tickets, and emails. This works well because I’m usually the only person available around this hour. I can respond faster to our APAC customers.

It’s also good for me as it puts my head in to work mode.

Sprint Work / Meetings

In the following 2-hour blocks, the tasks are mixed bag. Sometimes more support work if there’s an active incident happening, sometimes I’m able to focus on sprint work.

Working in the evening enables me to participate in meetings with my team. This timing works well as those in the EMEA region are in their mid-day, and those in the Americas are just starting their day.

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This schedule is not something I can consistently follow. Some days, completing even a single task is a struggle, while on other days, I effortlessly breeze through my to-do list. It’s a give-and-take scenario. When I’m struggling, I spend more time to work to still deliver, and during good periods, I spend more time at home. It’s a recurring cycle.

I think plans isn’t meant to be followed to the dot but rather to provide guidance and structure. Having things pre-decided makes it easy to get back on track when I feel lost.